To make it easier for young people in Moray to find opportunities, we have listed a variety of jobs that are currently available.
To support our work we are recruiting to the following role:
Personal Assistant, Johnstons of Elgin - Elgin
| Salary range | From £28,500 per year |
|---|---|
| Duration | Permanent, Full-time |
| Working hours | 38 hours per week, Monday to Thursday 8am - 5pm and Friday 8am - 12 pm. |
| Location | Elgin |
| Closing Date | Friday 20th June 2025 |
We're looking for a highly motivated person with great communication skills to support our Executive Team as their Personal Assistant. You will be responsible for day-to-day diary management and appointment organisation. As PA, you will also manage communications to our employees through social media, magazines and email.
Diary Management
- Diary management for the Executive Team, Chair and Vice Chair
- Setting appointments and prompting arrangements
- Booking travel and accommodation, arranging visas and preparing travel itineraries
- Supporting meetings by ensuring meeting rooms and catering are organised
- Issuing invitations to events, collating RSVPs and arranging catering where appropriate
- Organising staff briefings
- Responsible for the Garvald facility, ensuring meeting rooms, reception area and kitchen area are maintained to a high standard
Communications
- Updating and sharing information on 'screens' in staff communal areas
- Management of employee Facebook group, 'The Hive'
- Creating and collating information to produce staff magazine, 'The Yarn'
Additional
- Development, issue and collation of employee surveys
- Organising annual Pensioners Lunch in Elgin and Hawick
- Other ad hoc tasks as required by the Executive Team
About You
- Competent in Microsoft packages, especially PowerPoint and Outlook
- Confident communicator with people of all levels, written and verbal
- Incredibly organised with an eye for detail
- Self-starter with the ability to handle ambiguity, work in a fast-paced environment, meet tight deadlines, manage multiple projects simultaneously and adjust as circumstances change
- Passion for social media and content creation
- Experience supporting operations to an executive level