To make it easier for young people in Moray to find opportunities, we have listed a variety of jobs that are currently available.
To support our work we are recruiting to the following role:
Receptionist/ Admin Assistant, Fairhurst- Elgin
| Working hours | Part time position (8.30am to 12.30pm weekdays) |
|---|---|
| Location | Elgin office of Fairhurst |
Job Purpose
Based in the Elgin office of Fairhurst, Civil & Structural Engineers, the position is as an Assistant to the Office Manager, working on the reception desk greeting visitors/clients, operator of the main telephone switchboard and providing comprehensive administration support to both Civil and Structural Teams.
Hours
Part time position
(8.30am to 12.30pm weekdays)
Duties include
- Reception desk - greeting visitors/clients and operating the main telephone switchboard system
- Registering and distribution of all incoming/outgoing mail
- Daily monitoring and end of day sign off of staff movements on temporary absence forms
- Preparation of draft electronic Fee Proposals and processing of new project requests through the Fairhurst InSite online system
- Create electronic Fee Proposal and Project files in line with quality procedures
- Process and issue of SER Certificates of Design and Form Q Completion Certificates
- Participate in the issue of weekly invoice batch
- Provide assistance in updating of Quality Assurance and Health & Safety documentation in line with compliance procedures
- Copy typing/Filing/Scanning/Photocopying documents
- Participation in electronic archiving of completed projects
- Assist with any other additional administration duties as required
The individual:
- Experience of working within an administration role
- Ability to work to own deadlines
- Excellent organisational skills
- Ability to work independently as well as part of a team
- Excellent written and oral communication skills
- A professional and positive approach
- A strong customer focus
- Self-motivation with a ‘can do’ attitude
- Computer Literate with good knowledge of Microsoft Office applications and Teams
Full training in the post will be provided. This is an office based post.
For more details and to apply get in touch with Grant.Symon@fairhurst.co.uk